Privacy policy

Information about our Organisation and Website

The South Lincolnshire Fenlands Partnership (SLFP) is made up of a Steering Group and wider Partnership of private and public organisations, groups and individuals who are involved in working and conserving the Fens of Lincolnshire. The Partnership is hosted by Lincolnshire Wildlife Trust

This document sets out how the SLFP use your personal data to ensure you remain informed and in control of your data. The policy also explains the use of personal data on our web site; . We are committed to keeping your data safe and will strive to ensure that our website is also monitored effectively.

Data Protection Declaration

Any information given by you (albeit business or personal) to the SLFP will be used solely for the purpose for which it was given. We do not sell or share your data to outside commercial or non-commercial organisations.

Any third parties we work with at no point 'own' your data, so you will never hear from them independently and they will always delete your data from their systems when they have completed the task in hand. We always send your data to partner organisations securely, to minimise the risk of it being intercepted by unknown individuals and/or organisations.

What personal information is, what data we collect and why

Personal Information

Personal data is any information that relates to an identified or identifiable living individual. Different pieces of information, which collected together can lead to the identification of a particular person, also constitute personal data.

Personal data that has been de-identified, encrypted or pseudonymised but can be used to re-identify a person remains personal data and falls within the scope of the law.

Personal data that has been rendered anonymous in such a way that the individual is not or no longer identifiable is no longer considered personal data. For data to be truly anonymised, the anonymisation must be irreversible.

Personal Information we collect

We will collect basic personal information from you when you enquire about our activities, register as a partner or for an event with us. This may include your name, title, email address, postal address and telephone numbers. We may also ask for some additional, non-personal information.

Sensitive personal data

We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or political affiliation) about partners.

Children and young people

In line with data protection law, we will not collect, store or process your personal details if you are under 13 years of age; unless we have the express permission from your parent or guardian to do so.

How do we collect your data?

Most of the time, we collect this data from you directly. Sometimes this is in person, other times it is over the telephone, in writing or through an email. Occasionally we obtain information, such as your telephone number or other contact details, from external sources (only where you have given permission for such information to be shared).

Why we collect the data

We collect your personal data to keep in touch, provide you with on-going updates and information in line with the aims of the SLFP. We will not collect any personal data from you we do not need.

Your personal information will only ever be collected, stored and used when we have an identified purpose and reason to do so. The ICO refers to this as a 'lawful basis'. Your data will be used as outlined below;

a) To administer your SLFP involvement, which may include:

  • sending you details of events, meetings and site visits
  • sending you meeting notes

The ICO define the lawful basis for processing your data for these purposes as legitimate interest.

b) To send you details on event bookings

  • information about events you have booked onto

The ICO define the lawful basis for processing your data for these purposes as 'contractual'.

c) To send you information about work being done by partners in the Fens or relevant places we feel will be of interest to you. This includes events, newsletters and other activities. From time to time, we may also use your personal data to ask for your opinion about consultations and work relevant to the Fens.

This information is in addition to that outlined in sections a) and b) and is defined as 'direct marketing' by the ICO.

When your involvement with the Partnership has ended

Unless we hear from you directly, we will continue to send you information about our work including partners.

As defined by the ICO, we use two different lawful bases for processing your data for 'direct marketing' purposes.

1. Legitimate interest - This is where we have identified a genuine and legitimate reason for contacting you, which crucially does not override your rights or interests.

2. Opt-in consent - This is where you have given us express permission to contact you by particular communication channels. We use opt-in consent to send you the information listed above by email or text message (SMS)

We respect your right to update the way we get in touch with you about our work at any time.

Data Controller and Data Processer and how we process your data

The Lincolnshire Wildlife Trust is deemed the Data Controller and the Data Processor. If you need to discuss your personal information we hold, wish to have the detail deleted or make a complaint about how your data is processed contact the data processor via ;

Data Storage and Security

We hold your data in electronic formats which are held on devices which are protected by encryption and virus protection software. We take all reasonable precautions to prevent the loss, misuse or alteration of information you give us. We have a Data Protection regime in place to oversee the effective and secure processing of your personal data

Your information will be retained by us until you notify us that you no longer wish to receive any information or until the SLFP no longer acts as a partnership.

All the personal data we process is processed by us in the UK. However, for the purposes of IT hosting and maintenance your information may be situated outside of the European Economic Area (EEA). This will be done in accordance with guidance issued by the Information Commissioner's Office.

We cannot guarantee the security of your home computer or the internet, and any online communications (eg information provided by email or our website) are at the user's own risk.

Data Sharing and Retention

We do not share our Partnership or your personal data base with third parties, excluding those that may be contracted to work for us. We will only use and store information for as long as it is required for the purposes it was collected for. We continually review what information we hold and delete what is no longer required.

South Lincolnshire Fenlands Partnership Website